The DCOAUG is a local geographic users group dedicated to Oracle Applications serving the Washington metropolitan area, including the District of Columbia and portions of Maryland, Virginia, West Virginia, Pennsylvania and Delaware. This organization was formed to provide a forum for sharing information and experiences regarding the selection, implementation and effective use of Oracle Applications. The group focuses on providing its members with education and information regarding Oracle. It also provides members with a means of submitting product enhancement requests to Oracle Corporation. In turn, the group communicates future product directions to its members.
DCOAUG is a non-profit group. Its expenses are met by member payments for attendance at meetings and conferences, incidental income from conferences such as vendor payments, and by member dues. This income is used to cover the costs of meeting space, refreshments, mailings, etc. The group is also supported by sponsorships of such activities by member companies. DCOAUG is an independent group and is not funded by Oracle Corporation in any way, nor does the group answer to the board of Oracle Corporation.
Membership is open to anyone interested in Oracle Applications, regardless of profession. Recruiting, however, is strictly forbidden from all group functions. Membership and mailing lists may not be used for the purpose of recruiting activities. Any member violating these rules will be suspended from the group and banned from all future DCOAUG activities.
Membership shall be held by individuals rather than business entities. Until such time as dues are assessed, a member shall be defined as any person who is present at the Organizational Meeting, or who has attended two DCOAUG functions. Once a system of dues is established, a member shall be any person whose dues are paid for the current membership year, which shall run from July 1 to June 30.
In order to achieve its goals of providing education on Oracle products, DCOAUG conducts dinner meeting periodically (Usually on the second Wednesday of a given month) when said meeting does not conflict with holidays or other Oracle-related events.
The monthly meetings provide members with various benefits, including but not limited to speaker presentations, hands-on demonstrations of Oracle Applications products, vendor presentations/exhibits and time for networking with others in the Oracle user community.
DCOAUG also presents full-day conferences, usually featuring a keynote speaker and several tracks of concurrent speakers; each with several talks over the course of the conferences may include luncheon speakers, vendor booths, door prizes and other features common to professional gatherings. In no case, however, will recruiting be allowed at DCOAUG conferences or dinner meetings.
The Executive Committee of the following officers, each elected for a one-year term: President, Vice President, Treasurer and Secretary. These Positions are described below.
President - Responsible for the overall coordination and development of DCOAUG. Responsibilities include the final review of all DCOAUG documents, including the Charter, by-laws, policies and procedures, and general communications. The President will also assist with the coordination and execution of administrative tasks such as the maintenance of meeting minutes, membership lists, and other publications, assisting with the meeting planning, leading meeting sand the group's financial reporting.
Vice President - Responsible for assisting and supporting the President in all capacities, as well as assuming the responsibilities of the President if the President should become unavailable. The Vice President will also focus attention on other DCOAUG objectives as identified by the Executive Committee. These may include (for example) increasing membership, expanding the group's offerings and improving meeting participation.
Treasurer - Responsible for managing the legal and monetary affairs of the group. Responsibilities include coordinating the collection and deposit of membership dues and other cash receipts, management of cash disbursements necessary for group activities, monitoring and reconciling the groups' bank account. The Treasurer is also responsible for any required financial and tax reporting.
The Treasurer will prepare and deliver an Annual Report at the business meeting in which elections are held. The Annual Report will include an income statement, a balance sheet, tax filings, and any outside auditor's reports that may be available.
Secretary - Responsible for recording and documenting information discussed and decided upon at all DCOAUG meetings, publishing meetings minutes, managing the group's action item list, maintaining all other group documents such as the charter, by-laws and policies and procedures. The Secretary will also coordinate the logistics of Executive Committee meetings during the interim of the group's monthly meetings.
The Oracle Liaison, appointed by the Executive Committee, is an employee of Oracle Corporation who acts as a resource to the DCOAUG by providing a direct contact within Oracle to obtain answers to group questions and concerns relating to Oracle Corporation and software. This liaison will assist with obtaining Oracle resources to participate in group meetings and provide overall support of group functions from Oracle Corporation.
The DCOAUG shall hold a business meeting each year, at the beginning of the first dinner meeting or conference in or following the month of May. A full slate of officers, as defined in the executive Committee membership above, shall be elected each year by a majority of those members present at the meeting. Newly elected officers shall assume office immediately and serve until the next election.
The Executive Committee shall appoint a Nominating Committee charged with identifying candidates to serve for the following year in or before February. The general membership shall be notified of the business meeting and the Nominating Committee candidates at least three weeks prior to the business meeting.
In the event that the President shall be unable to server, the Vice President shall assume that position. A vacancy in any other officer position, including that of the Vice President who has assumed the Presidency, may be filled by a vote of the members present at any DCOAUG meeting, providing notice of the election and the candidate(s) has been sent two weeks prior to the meeting.
Voting shall be by show of hands. Any member may demand a physical count of the votes.
The DCOAUG shall indemnify any person made or threatened to be made a part to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative, or investigative, by reason of the fact that he is or was an office or agent of the DCOAUG.